Sample Management

Overview

The Sample Library centralizes all your fabric information. Its core design goals are fast data loading, clear browsing, fewer page jumps, and simpler data entry. It covers creating, editing, viewing, and deleting samples and color cards, plus tag cloud classification, batch printing, share collections, and more.

1. Create a New Sample

Click the "Create New Sample" button in the top-right corner to open the creation page as a drawer.

Key points:

• Required fields: Fields marked with a red asterisk are required. By default, only the code is required; administrators can set additional required fields under "Field Management".
• Code: Must be unique (codes can be reused after deletion). Supports an auto-increment feature—once enabled in system settings, the code is generated automatically when creating a new sample, with a customizable prefix, date format, separator, and sequence digit count.

• Composition: Three input methods are supported

  • Pick from the dropdown (can be preset in Field Management)
  • Type directly and press Enter to confirm
  • Enter the specific composition and percentage on the right

• Width: Preset values can be configured in Field Management; custom input is supported

• Weight (gsm): Type directly or select from the dropdown; you can set the unit "g/㎡" to be added automatically

• Spec: Text input, with preset values supported

• Supplier: Pick from your contacts, or quickly add one on the right (the owner is required)

• Classification: Up to three classification levels are supported
• Tags: Custom tags used to group and filter samples
• Gallery:
  • Public gallery (up to 9 images): visible to everyone in the company
  • Private gallery (up to 9 images): visible only to the uploader
• Sample Colors: Used to manage the different color variants of the same sample (similar to SKUs, i.e., the smallest distinguishable unit of an item), building an "electronic color card"
  • A color code or color name is required (either one)
  • Each color can include images (up to 3) and an approximate color
  • Bulk import color cards: In the color SKU area, you can drag in multiple color card images to generate multiple colors at once, making it faster to enter multi-color samples

When finished, click "Save" or "Save and Add Another" (to keep adding).

2. Edit a Sample

Click the edit button on a sample entry to modify it; the workflow is the same as creating a sample.

Notes feature:

• Public notes: Visible to everyone in the company, editable only by the creator
• Private notes: Visible only to the creator, with no limit on how many you can add
• Click the lock icon in front to quickly switch between types

Batch Editing

Add several samples to the Sample Basket → click "Batch Edit" in the Sample Basket → edit fields inline in a single table, without entering each detail page one at a time.

• You can simultaneously edit fields such as code / name / composition / width / weight / spec / supplier across multiple samples
• Undo is supported (Ctrl+Z), and all changes are saved at once
• Complex fields such as classification (three levels), images, and colors cannot be edited here; you must go to the sample detail page to modify them

3. Viewing and Searching Samples

Sample Details

Click a sample entry to view its full information. The left-hand navigation bar lets you quickly jump to each section. Images support carousel, zoom in, zoom out, rotate, and download (right-click).

Sample List

• The displayed fields can be configured in "Field Management"
• Fields such as code and width support sorting
• Column widths can be adjusted by dragging
• Column settings: Lists such as sales orders and purchase orders let you hide columns you don't want to see, so each person can customize them to their own habits
• Check entries to add them to the Sample Basket

Sample Search

Select a search field, enter a value, then press Enter or click the magnifying glass to search.

Multi-keyword search: Separate multiple keywords with spaces—for example, entering "supplier name supplier code" quickly locates a specific sample.

Tag Cloud

Shows all added tags along with their corresponding sample counts. You can select multiple tags at once ("OR" relationship filtering); the more tags a sample matches, the higher it ranks.

Combining the Tag Cloud with Search

The tag cloud and search can be used together with an "AND" relationship, further narrowing the filter range.

Batch Operations

• Batch delete: Items are first moved to the Recycle Bin; deleting them again in the Recycle Bin permanently removes them
• Batch export: Export to Excel format, optionally including image and color (SKU) data, with customizable column headers for the color code / color name columns